2024-2025 Fiscal Close Calendar

This is a preliminary fiscal close calendar for fiscal year 24-25. 
Dates are subject to change and additional dates may be added. For questions, please contact the Aggie Enterprise Help Desk.

See additional guidance for fiscal close in Aggie Enterprise

SubjectEnd DateEnd Time (PDT)DescriptionResources 
(If Available)
Deadline: Interlocation Transfer of Funds (ITF)5/15/20255:00PM Last ITF for the fiscal year. ITFs are not processed in the month of June.Interlocation Transfer of Funds
Deadline: SCM Transaction Support Services clients to submit OPP requests for supplier registrations, or updates, to facilitate invoicing.5/30/20255:00PMDeadline for SCM Transaction Support Services clients to submit OPP (Online Pre-Purchasing) requests for supplier registrations, or updates, to facilitate invoicing. Other shared service groups or academic clusters may have different deadlines. Check with your department business office for more information.See Supply Chain Fiscal Close Dates
Notification: Period 12 ledgers open for all transactions, including feeds.6/1/20258:00AMJune Preliminary (Period 12) ledgers open for all transactions, including feeds processing (use Period 12) 
Deadline: Supplier Set-up Requests6/6/20255:00PMDeadline for supplier-completed registration to be submitted in PaymentWorks and supplier edit requests to facilitate invoicing.Create a New Supplier or Update an Existing Supplier Record 
Deadline: SCM Transaction Support Services clients to submit OPP requests for processing Payment Requests (non-PO payments).6/6/20255:00PMDeadline for SCM Transaction Support Services clients to submit OPP requests for processing Payment Requests (non-PO payments). Other shared service groups or academic clusters may have different deadlines. Check with your department business office for more information. 

Deadline: Benefit Cost Transfer

 

 

 

6/6/2025 EstimateEODLast day to request Benefit Cost Transfers from Central Payroll, Contracts & Grants Accounting or Student Accounting.

Create a ServiceNow ticket for help.
C&G send a request through Service Now.
Student Accounting email: myaccount@ucdavis.edu
 
Notification: Accounts Receivable6/9/2025EODBegin reviewing accounts receivable aging reports and determine if invoice write-offs are needed.Run and Export Receivables Aging Report
Deadline: Invoices from Suppliers6/13/20255:00PMDeadline for submission of invoices and Payment Requests to invoicing@ucdavis.edu. Submissions need to be error free with all required documentation. 
Deadline: Funding Entry6/18/20255:00PMUCPath: Last day to approve Funding Entry for June 2025 and fiscal year 2026 effective dates. 
Funding Entry Freeze6/20/20258:00AMUCPath Funding Entry Freeze (Moratorium).  (6/20/25 8AM - 6/27/2025 12PM) 
Deadline: Intercampus Financial Recharges (IOC)6/20/20255:00PMSubmit Intercampus Order/Charge Form in Service Now. 
Deadline: Submit Request to Close PO6/20/20255:00PMLast day to submit an Aggie Enterprise form request to close POs in Aggie Enterprise.Closing Purchase Orders

Deadline: AggieExpense - Travel Expenses

 

6/20/20255:00PMAggieExpense travel reports must be fully approved by department and submitted to Travel team, free of errors and with all required documentation to post in FY 24-25 
Deadline: AggieExpense - Pcard Expenses6/27/20255:00PMPCard expense reports must be fully approved by department to post to FY 24-25.Create a P-Card Reconciliation Report
Deadline: Invoice Boundary Applications6/27/20255:00PMDeadline for submission of invoices through Boundary Applications, free of errors. 
Deadline: Deposits to Campus Central Cashier6/30/20254:00PMDeposits must be physically received by the Campus Central Cashier by 4:00pm. 
Notification: Accounts Receivable Payments6/30/2025EOD
All AR activity through June 30 will post to June. All PAYMENTS received after June 30th will post to July. July will open July 1. 

Note for invoices: As is the case each period (month), when the new period is open, the default date on the invoice is the new period. If you are creating the invoice in July for June activity, you can change the period to June as long as that period is displayed as an option in the dropdown menu.
 
Deadline: Central Campus Funding Allocation Requests to Budget Office6/30/202511:59PMLast day for Dean/VC Office to submit for previously approved Central Campus Funding Commitments to BIA analyst.  
Notification: Fiscal Year 25-26 ledgers open for feeds7/1/2025EODFY 25-26 opens for interface processing. 

Notification: AggieEQ Requests

 

 

7/1/2025EODJuly 1st through July 12th, Equipment Management will only process AggieEQ requests related to FY 24-25. Equipment Management will not process any requests related to the new fiscal year or requests that are submitted after July 12th until all FY 24-25 closing steps have been completed.Aggie EQ Login
Deadline: Finance Internal Transfer System (FITS) Recharge Submissions Due7/3/20255:00PMDeadline to submit manual recharge requests using FITS.FITS/ Internal BIlling Documentation
Deadline: Submit Banner entries, including Feeder systems7/3/20252:00PMThis is the last day to submit banner entries for departments that feed to banner. 
Deadline: Accounts Payable Documents7/3/20255:00PMDeadline for campus approvers to approve invoices and Payment Requests.Approving Requisitions and Invoices
Deadline: All Boundary System postings for 20257/3/2025EODLast day for posting in FY25 except for Lawson and UCPath. 
Deadline: Salary Cost Transfers7/3/20258:00PMAll UCPath SCT document processing must be completed (FINAL or PROCESSED status).UCPath Fiscal Year End 
Close: AP Subledger7/8/20258:00PMAccounts Payable Subledger closes. 
Funding Entry - Report7/8/2025EODFunding roll-over exception report available on the UC Davis UCPath website.Funding Rollover Process
Funding Entry - Exception Report7/8/2025EODReport is sent to impacted schools and colleges to verify and make adjustments. 
Funding Entry - Bi-Weekly7/9/20257:00PMUpdate Funding Entry as needed before the July pay confirm. 
Last day to submit cost transfers between GL and PPM7/11/2025EOD  
Notification: Salary Cost Transfers Post to Ledgers7/12/2025EODSalary Cost Transfers completed by 8:00pm on 7/7/2025 post to the ledgers. 
Deadline: Capital / Noncapital Transfers7/14/2025EODLast day for departments to submit requests to transfer expenses to/from capital to/from noncapital for inclusion in FY 24/25. (Not including equipment.) 
Notification: Composite Benefit Rate (CBR) Add-on (Prop 2) - Period 12*Estimated 7/15/25EODPeriod 12 CBR Add-on will post at the GL level after the final Salary Cost Transfers are posted. Composite Benefit Rate Add-on (Prop 2)
Deadline:  PPM Subledger Closes7/16/20255:00PMProject Portfolio Management Subledger Closes 
Deadline: AR Subledger closes

*Estimated date

7/17/25

12:00PM

*This is an estimated date, contingent on successful closing of prior modules.

Accounts Receivable Subledger Closes

 
Deadline: Accrual/Deferral Deadline for Departments7/17/202512:00PMIn compliance with Generally Accepted Accounting Principles (GAAP), goods and services must be recorded in the year they were received or performed and income must be recorded in the same year as the expenses that generated the income. The 100000D Accrual Deferral journal is used to make these adjustments.Fiscal Close - Using Accruals and Deferrals
Deadline: Gift & Endowment Overdrafts7/17/25EOD

Last day to clear Gift/Endowment fund overdrafts. Transfer sufficient expenses to an appropriate alternative fund source. 

To monitor funds use the UCD GL Summary Balances Report, running by financial department and parent codes: 1000C, 1010C, 1020C, 6000C, 7000C, 8000C, 3000C. If your fund uses multiple financial departments, run the report by fund to get a more accurate balance of the fund.

Updated 5/20/2025 - Gift fund overdrafts not cleared by July 17th will be permanently moved to the departments general fund. (This is different from last year's process.)

Create Manual Journal for UCD Expense Transfer
Deadline: Accrual/Deferral Deadline - Central Finance 7/18/202512:00PM  
Notification: Campus Income Assessment Period 127/21/202511:59PMAfter AR subledger closes, final income assessment will post to the ledgers. 
Deadline: Campus General Ledger 2025 transactions 7/25/202511:59PMLast day to post to the General Ledger. 
Funding Entry - Monthly7/25/20257:00PMUpdate Funding Entry as needed before the July pay confirm 
Period 12 Close7/28/2025EOD  
Deadline: Period 1 Closes to Campus8/8/20257:00PMLast day for departments to process documents for the July (Period 1) fiscal period. Documents must be fully approved by 7:00pm.