FY26 Fiscal Close Calendar

Last ITF for the fiscal year. ITFs are not processed in the month of June.

Deadline for supplier-completed registration to be submitted in PaymentWorks and supplier edit requests to facilitate invoicing.

June Preliminary (Period 12) ledgers open for all transactions, including feeds processing (use Period 12).

Last day to request Benefit Cost Transfers from Central Payroll, Contracts & Grants Accounting (CGA), and Student Accounting. 

• For Central Payroll and CGA requests, create ServiceNow tickets. 
• For Student Accounting requests, email [email protected]. 

Begin reviewing accounts receivable aging reports and determine if invoice write-offs are needed.

Deadline for submitting FY25-26 Invoices and Payment Requests to [email protected]. To ensure timely processing, please verify information is accurate and all documentation is included.

AggieExpense Reports must be fully approved by department and submitted to Travel team, free of errors and with all required documentation, by 5:00pm to post in FY 25-26.

Last day to submit an Aggie Enterprise form request to close POs in Aggie Enterprise.

UCPath: Last day to fully approve a Funding Entry for the next Fiscal Year 2027 (7/01/26 effective date) prior to the UCPath Funding Rollover process and last day to fully approve a Funding Entry for June Monthly and Biweekly payroll (FY2026).

Complete the Intercampus Order/Charge Form and submit it through ServiceNow.

6/22/26 8:00AM– 6/30/26 12:00PM Funding Entry Moratorium – do not enter, submit, or approve Funding Entry transactions.

Deadline for submission of invoices through Boundary Applications, free of errors.

PCard expense reports must be fully approved by department to post to FY 25-26.

Deposits must be physically received by the Campus Central Cashier by 4:00pm.

All AR activity through June 30 will post to June. All PAYMENTS received after June 30th will post to July. July will open July 1. 

Note for invoices: As is the case each period (month), when the new period is open, the default date on the invoice is the new period. If you are creating the invoice in July for June activity, you can change the period to June as long as that period is displayed as an option in the dropdown menu.

Last day for Dean/VC Office to submit for previously approved Central Campus Funding Commitments to BIA analyst.

FY 26-27 opens for interface processing.

July 1st through July 13th, Equipment Management will only process AggieEQ requests related to FY 25-26. Equipment Management will not process any requests related to the new fiscal year or requests that are submitted after July 13th until all FY 25-26 closing steps have been completed.

All UCPath Salary Cost Transfer (SCT) document processing must be completed (FINAL or PROCESSED status).

This is the last day to submit banner entries for departments that feed to banner.

Deadline for invoices to be fully approved (includes departmental and any other special approval such as tax, high value, etc.)

Last day for posting in FY26 except for Lawson and UCPath.

Funding roll-over exception report available on the UC Davis UCPath website.

Update Funding Entry as needed before the July pay confirm.

Salary Cost Transfers approved by 8:00 pm on 7/02/2026 post to the general ledger.

Period 12 CBR add-on will post to the general ledger after the final salary cost transfers are posted.

Deadline to submit manual recharge requests in FITS. Please ensure all transactions are approved by 3pm.

Last day to submit cost transfers between the general ledger to the Project Portfolio Management Subledger (PPM).

Prior to this deadline, make sure to:

• Resolve any discrepancies between the general ledger and PPM. Be sure to run the UCD PPM to GL Non-Sponsored Projects Reconciliation Report before July 1 so that only FY26 data appears in the reports.
   
• Clear out department kickout (DKO) project balances.

Project Portfolio Management Subledger Closes.

Last day to clear Gift/Endowment fund overdrafts. 

Prior to the deadline, remember to:

• Monitor funds using the UCD GL Summary Balances Report.
  • Run the report by financial department and the following parent codes: 1000C, 1010C, 1020C, 6000C, 7000C, 8000C, and 3000C.
  • If your fund uses multiple financial departments, run the report by fund to get a more accurate balance of the fund.
  • Be sure to run the report using the Jun-26 accounting period so that only FY26 data appears in the report.
     
• Transfer the overdraft amount from the gift or endowment fund to an appropriate alternative fund source that has sufficient balance to cover the overdraft.

Overdrafts not cleared by July 16 will be moved to 13U00-COFI University Common Funds 99100 unless an alternative chart string is provided to Nicole Sharkey ([email protected]).

Accounts receivable subledger closes.

*This is an estimated date, contingent on successful closing of prior modules. 

In compliance with Generally Accepted Accounting Principles (GAAP), goods and services must be recorded in the year they were received or performed and income must be recorded in the same year as the expenses that generated the income. The 100000D Accrual Deferral journal is used to make these adjustments.

After AR subledger closes, final income assessment will post to the general ledger.

Requests must be emailed to the Recharge Helpdesk by the deadline to impact year end balances using the Self-Supporting Reserves Transfer Request Template on the Recharge Fiscal Close website.

Update Funding Entry as needed before the July pay confirm

Last day to post to the General Ledger. Please work with your Dean's Office to meet this deadline.

Period 12 closes at noon.

Last day for departments to process documents for the July (Period 1) fiscal period. Documents must be fully approved by 7:00pm.