Finance

Aggie Enterprise Finance is a suite of Enterprise Resource Planning applications that form the foundation of the system.

The Finance module is comprised of four key areas: Cash Management, Receivables, Fixed Assets and the General Ledger. 

  • Cash Management supports the oversight of our banking activities and accounts, including reconciliation of bank statements.  
  • Receivables supports our billing and revenue collection activities, such as invoice generation and receipt management. 
  • Fixed Assets provides greater transparency into university assets, improving our ability to manage depreciation. 
  • General Ledger, built around the new Chart of Accounts, supports more robust financial reporting.  
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Related Resources
 

Finance Training

How-To-Videos   |   Job Aids   |   Self-Paced Training   |   Additional Resources
 How-To Video Collections

Job Aids - Accounts Receivable

Accounts Receivable

Job Aids are maintained in the ServiceHub Knowledge Base. When you select a How-To guide below, you will be redirected to the appropriate Knowledge Base article.
To open the Knowledge Base in a separate tab, right click on the How-To links below, and select "Open link in new tab".

AR - Complete & Approve Invoices

Job Aids - General Ledger & Fixed Assets

Self-Paced Training Series

Self-paced courses (eLearning) are hosted in the UC Learning Center. Clicking on the course will redirect you to the UC Learning Center.
For a view of all recommended course by Job Role (JR), click here.

Fixed Assets course thumbnail
Managing Fixed Assets in Aggie Enterprise

Learn about the roles and responsibilities associated with fixed assets and the fixed assets subledger.

Applicable Aggie Enterprise Job Roles:

  • UCD Fixed Assets Inquiry JR
Click to open Purchasing Capital Assets Course
Purchasing Capital Equipment in Aggie Enterprise

Identify which items qualify as capital equipment, how to requisition them using Aggie Enterprise, and see the review and approval process for these requisitions.

Applicable Aggie Enterprise Job Roles:

  • UCD Fixed Assets Inquiry JR
  • UCD Purchasing Receiving JR
  • UCD Purchasing Requisition Entry JR
Click to open Introduction to General Ledger and Journal Types
Introduction to the General Ledger and Journal Types

Learn Subledgers, Subledger Accounting (SLA), journal sources, journal categories, journal creation, approval, and navigation within the General Ledger module.

Applicable Aggie Enterprise Job Roles:

  • UCD General Ledger Inquiry JR
  • UCD General Ledger Journal Entry JR
Click to open Viewing Journals and the General Accounting Dashboard
Viewing Journals and the General Accounting Dashboard

Learn to search for journals in Aggie Enterprise, access subledger journals from the general ledger, and access frequently used general ledger reports. 

Applicable Aggie Enterprise Job Roles:

  • UCD General Ledger Inquiry JR
  • UCD General Ledger Journal Entry JR
Manual Journal Entry course thumbnail
Manual Journal Entry, Journal Controls, and Cross-Validation Rules (CVRs) in Aggie Enterprise

Learn how to submit a manual journal entry and the controls in place to reduce errors. 

Applicable Aggie Enterprise Job Roles:

  • UCD General Ledger Inquiry JR
  • UCD General Ledger Journal Entry JR
Accounts Receivable eLearning thumbnail
Introduction to Billing and Accounts Receivable in Aggie Enterprise

Navigate the billing and accounts receivable workspaces, work with transactions and accounts receivable reports.

Applicable Aggie Enterprise Job Roles:

  • UCD Receivables Adjustments & Write-Offs JR
  • UCD Receivables Invoice JR
  • UCD Receivables Invoice Entry JR
Billing External Customers Using Aggie Enterprise course thumbnail
Billing External Customers Using 
Aggie Enterprise

Learn how to create and manage invoices for external customers. This course covers external customers only and does not apply to contracts and grants invoicing.

Applicable Aggie Enterprise Job Roles:

  • UCD Receivables Adjustments & Write-Offs JR
  • UCD Receivables Invoice JR
  • UCD Receivables Invoice Entry JR

 

Course-related Resources

Access resources referenced and linked within eLearning courses.

Additional Resources

Finance
TitleFormatDescription
Fixed Assets Demo on Feb. 13, 2023  
Fixed Assets Demo - Recordingmp4An overview of the Fixed Assets subledger and asset management in Aggie Enterprise.
Fixed Assets Demo - Slide deckPDFDemo slide deck, including an appendix section with screenshots from the Aggie Enterprise Fixed Assets subledger.
Fixed Assets Demo Q&A (Updated May 2023)PDFAnswers to questions submitted in chat during the Fixed Assets demo on February 13, 2023.
Fixed Assets Data Dictionary & Value SetsExcelDefinitions, value sets and examples of Oracle Fixed Assets fields, as well as a crosswalk from KFS CAMS data to Oracle Fixed Assets..
Best Practices for Tracking Non-Capital AssetsPDFBest practice guidance to support tracking non-capital assets with similar care and control as inventorial assets. UC Davis will not be using the Oracle Fixed Assets subledger to track non-capital equipment, other than those required by policy (e.g., sponsor-owned assets and firearms).
General Ledger Journals  
KFS to Aggie Enterprise GL JournalsPDFA crosswalk of current state, KFS Document/Entries to future state Aggie Enterprise General Ledger Journals. Published on July 17, 2023, this is a partial list that will be updated to include Auxiliary Vouchers and Pre-Encumbrance when that information becomes available.