Aggie Enterprise data will be available through a variety of reporting tools.
Meeting our Reporting Needs
Aggie Enterprise is supported by Oracle Cloud Financials, which includes a robust catalog of built in and configurable reports. While Oracle functionality will meet many of our reporting needs, extensive analysis has been completed to identify gaps.
For reporting needs that cannot be addressed by Oracle, UC Davis will leverage Cognos reports, including a custom General Ledger Interface Detail Entries (GLIDE) reporting tool.
Reports have been prioritized into "Day 1" reports - those that we need available immediately - and reports that will be finalized after go-live to enhance our reporting capabilities. Additional information will be added to this page as Aggie Enterprise reports are built, tested and put into production.
Related Resources
- Introduction to Data and Reporting Tools
An introduction to some of the data and reporting tools available to support users. Materials include the demo recording, slide deck, and a question and answer document.
Jump to:
Oracle Reports - Campus Facing
Finance
|
Report Name |
Description |
Audience |
Frequency |
Navigation |
Link to KB |
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Asset Notification |
Asset Representatives need to be notified of their moveable asset transactions including additions, adjustments, retirements, transfers, and any updates to the descriptive details, including descriptive flex fields. In Oracle FA an email notification will be sent at the end of each day to the Asset Representative of any transactions processed on their assets. This will enable the Asset Representative to review the asset transactions processed by the Central Equipment Management team. | Campus Facing | Scheduled | N/A | https://kb.ucdavis.edu/?id=9651 |
| Account Monitor/Account Inquiry Tool | View General Ledger balances and drill through to journal entry and sub-ledger details. Create and save customizing searches | Campus Facing | On Demand | General Accounting>GA Dashboard | https://kb.ucdavis.edu/?id=9756 |
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Customer Billing History Report |
This report is required to track all customer data billing history transactions for analysis purpose This report replaces today’s Decision Support report FIS408 |
Campus Facing |
On Demand |
Tools>Reports and Analytics> |
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| Receivables Departmental Billing Adjustment Approval Report | The report pulls in all billing transactions in the Oracle Receivables Cloud system that requires approval by the department. The requirements are needed for the various departments to have the ability to isolate their specific departmental adjustments for approval. | Campus Facing | On Demand | Tools>Reports and Analytics> | https://kb.ucdavis.edu/?id=9635 |
|
Department Billing Report |
The report pulls in all unaccounted transactions in the Oracle Receivables Cloud system. This report is required to track the status of all incomplete invoices in order to clear out any transactions at month-end. |
Campus Facing |
On Demand |
Tools>Reports and Analytics> |
|
| Department P&L | Monitor department financial position and perform financial analysis. Summary of operations at a point in time with beginning balance, revenue, expenditures, and ending balance. Can be run for multiple parent or posting-level financial departments | Campus Facing | On Demand | Financial Reporting Center | https://kb.ucdavis.edu/?id=9758 |
| Equipment Activity Report |
The Fixed Asset Equipment Activity report is to enable the UCD Central Accounting Office as well as campus department users to ensure that movable assets are properly recorded and transacted in Oracle Fixed Assets. The report is comprised of two tabs, both a summary and detailed report. The user can customize the report for their needs by selecting report parameters such as custodial code and fiscal period from and to. This report replaces today’s Decision Support reports 283, 370, and 371. |
Campus Facing | On Demand | Financial Reporting Center | https://kb.ucdavis.edu/?id=9653 |
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Equipment Inventory Listing |
The Equipment Inventory Listing is regularly utilized by both UC Davis Central Office and campus departments to monitor the accuracy and completeness of the university’s moveable equipment inventory and ensure the University meets physical inventory and sponsor requirements. This report replaces today’s Decision Support report 375 and 379. |
Campus Facing |
On Demand
|
Financial Reporting Center |
https://kb.ucdavis.edu/?id=9582
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GL Summary |
Monitor department financial position and perform financial analysis. Summary of operations at a point in time by fund source with beginning balance, revenue, expenditures, and ending balance. Can only be run for a single parent or posting-level financial department | Campus Facing | On Demand | Financial Reporting Center | https://kb.ucdavis.edu/?id=9759
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NIFA Reporting – GL |
This report is necessary to create a location where Projects and Grants users can easily review necessary project and award information and ensure that award creation meets standards. This will help central users look for inconsistency in the award data – to confirm quality of creation / maintenance of awards applications to generate a mandatory Sponsor Annual Report. |
Campus Facing |
On Demand |
Tools>Reports and Analytics> |
|
|
Seeded Aging Multi-Fund Accounting Report – CGA and CAMPUS |
Receivables Aging Report is an on-demand report. The report pulls in all open (current and overdue) transactions system. This report is required for to track aging of transactions for analysis purpose. |
Campus Facing |
On Demand |
Tools> Scheduled Process> |
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UCD Transaction Listing Report |
Monitor the accuracy and completeness of GL postings, review financial transactions, and perform financial analysis. Provides details of journal entries by period, journal source, journal category and COA attributes; also provides commitments, obligations, and actual balances. |
Campus Facing |
On Demand |
Financial Reporting Center |
https://kb.ucdavis.edu/?id=9757
|
Project Portfolio Management
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Report Name |
Description |
Audience |
Frequency |
Navigation |
Link to KB |
|---|---|---|---|---|---|
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NIFA Reporting - PPM |
The NIFA report is for use by the College of Agriculture and Environmental Sciences applications to generate a mandatory Sponsor Annual Report. |
Campus Facing |
On Demand |
Aggie Enterprise> Tools>Reports and Analytics> |
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PGM Master Data Report |
Report to review PPM award information to ensure all award data has been captured |
Campus Facing |
On Demand |
Aggie Enterprise> Tools>Reports and Analytics |
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|
UCD Faculty and Department Portfolio Report |
Report showing all PPM activity for an individual Faculty (PI), and individual Project Manager or a project-owning organization (Financial Department). |
Campus Facing |
On Demand and Scheduled |
Aggie Enterprise> Tools>Reports and Analytics |
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PPM Project Cost Transaction Listing tool |
Research detailed costs on PPM projects and tasks and export transaction listing to Excel |
Campus Facing
|
On Demand
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Aggie Enterprise> Projects>Project Financial Management |
https://kb.ucdavis.edu/?id=9658 Scroll to section “View Detailed Costs for a PPM Project.” |
Supply Chain
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Report Name |
Description |
Audience |
Frequency |
Navigation |
Link to KB |
|
UCD Comprehensive Spend Report |
The Comprehensive Spend Report will provide the data required to analyze category spend, Small Business First and 5402 Reporting compliance and spend by time period. |
Campus Facing |
On Demand |
Aggie Enterprise> Tools >Reports and Analytics |
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UCD PO Aging Report |
The Purchase Order Aging Report is required to track the aging of Purchase Orders. |
Campus Facing |
On Demand |
Aggie Enterprise> Tools >Reports and Analytics |
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UCD Requisition & PO Activity Report |
The Requisition and PO Activity Report will allow UCD to perform analysis based on document milestones, and review status updates. |
Campus Facing |
On Demand |
Aggie Enterprise> Tools >Reports and Analytics |
Cognos Reports
All who currently have access to UCPath GL Cognos reports will automatically have access to new Cognos tools in October 2023, corresponding with the launch of the Aggie Enterprise hands-on environment. Those who do not have access to Cognos will need to request access by completing a Cognos access request form.
| Report Title | Details | Resources |
|---|---|---|
| Chart of Accounts Segment report | Designed as a helper tool to support navigation of the new Chart of Accounts (CoA) structure. | Introduction to Data and Reporting Tools An overview of the CoA Segment report. (Beginning at 5:45 mark) Request access to the Chart of Accounts report. |
| General Ledger Interface Detail Entries (GLIDE) reporting tool. |
Designed to capture transactional details and store data to support reconciliation processes. GLIDE allows boundary applications to send over debits and credits, along with additional data fields. |
GLIDE Reporting Demo An overview of the General Ledger Interface Detail Entries (GLIDE) reporting tool. Materials include the demo recording, slide deck, and a question and answer document. Request access to GLIDE. |
Retiring FIS Decision Support (FIS-DS)
With the implementation of Aggie Enterprise, UC Davis will be retiring FIS Decision Support (FIS-DS).
Historical data will not go away; we have a plan to migrate the data from FISDS into a different platform, still to be determined, as part of our data archival strategy. Data retention will be aligned with the requirements outlined in the UCOP retention policy.