Aggie Enterprise and Aggie Enterprise Planning security models provide the appropriate level of access to each user.
Access to Aggie Enterprise and Aggie Enterprise Planning is based on:
- General access policy (who will have access)
- School/college/unit needs
See the sections below to learn who is permitted to access Aggie Enterprise or Aggie Enterprise Planning, how access is controlled through job roles or user groups, how to request access, the security liaisons who can request access on your behalf, and approvers in the applications.
- Who will have access
Aggie Enterprise access is available for:
- Active employees with a primary job in UCPath business unit equal to DVCMP or UCANR with FTE greater than 0.
- Exceptions: See "Aggie Enterprise is not available for".
Aggie Enterprise access is not available for:*
• Business Unit DVMED
• Contingent Workers; workers in UCPath that have a Job Code beginning with CWR and/or Pay Group = CWR
• Temporary Affiliates (non-employees)
UC Davis TES employees are not considered Temporary Affiliates, TES employees can be provisioned access if they are working in a DVCMP or UCANR department
• Without Salary (WOS) jobs
• Beginning 03/22/2024, employees with the following job codes:
05116 - Sr Custodians
008212 and 008213 - Bldg Maint Workers
009525 - ANIMAL TECH I
008543 - FARM LABORER• Beginning 04/12/2024, employees with the following job codes:
• Cook including PD, Sr - 005523, 005522, 005520
• Food Svc Worker including PRN, PD, Sr PD, LD, Sr - 005650, 005651, 005652, 005455, 005455, 005452
*If a person falls into any of the above excluded (not available) categories, and it is believed they do need Aggie Enterprise access, please work with your unit's Aggie Enterprise Security Liaison to submit a "non-licensed user access request". The Aggie Enterprise Service Delivery team will review these requests and determine the appropriate next steps. When submitting a request for a non-licensed user include in the justification:
1) Does the user have an active award and/or grant? If so, when is the expiration date?
2) Does the user have a material spend authority on campus?- Security Levels
Aggie Enterprise
Aggie Enterprise uses job roles to control access to data and features in the application. Each job role defines what you can see and do in the application. Job roles are provisioned based on business needs, determined by unit leadership. For the descriptions of job roles, see Job Roles and Access Levels.
Aggie Enterprise Planning
Aggie Enterprise Planning (AggieBudget replacement) uses user groups to control access. Each user group defines what you can see and do in the application. User groups are assigned based on business needs, determined by unit leadership. For the descriptions of user groups, see User Groups and Access Levels.
- Requesting Access
Aggie Enterprise
Only Aggie Enterprise Security Liaisons are permitted to submit requests for new access, access modifications, and access deactivations on your behalf. A Security Liaison is identified for each department, unit, or division.
If you meet the general access policy requirements, you can contact your department's Aggie Enterprise Security Liaison to request access.
Security Liaisons: For instructions on how to submit access requests for users, see Complete the Aggie Enterprise Access Request Form.
Aggie Enterprise Planning
Only Aggie Enterprise Planning Security Liaisons are permitted to submit requests for new access, access modifications, and access deactivations on your behalf. A Security Liaison is identified for each department, unit, or division.
If you meet the general access policy requirements, you can contact your department's Aggie Enterprise Planning Security Liaison to request access.
Security Liaisons: For instructions on how to submit access requests for users, see Complete the Aggie Enterprise Planning Access Request Form.
- Automatic Deprovisioning (Losing Access)
Provisioned Aggie Enterprise users are automatically deprovisioned when they:
• Leave the university
• Move to a different department, division, or school (i.e. change business unit or HR Dept in UC Path) and change position.If the user changes position, but does not change business unit (BU) and HR Department, then access is maintained.
If an employee continues to require Aggie Enterprise access after moving, a new access request needs to be submitted by the security liaison for the department, division, or school that the employee moves to.
- Aggie Enterprise Security Liaisons
School, College and Administrative Unit Aggie Enterprise Security Liaisons
Organization Security Liaison(s) Agriculture and Natural Resources (ANR) Raghuvir Goradia Cal Aggie Alumni Association (CAAA) Christian Rockwood
Garren Rock
Leann CastanedaCollege of Agricultural & Environmental Sciences Gwen Caramanica
Janelle Kohl
Shannon Tanguay
Tara Barbier
Jennifer GouineCollege of Biological Sciences Jennifer Sang
Laura Aranda Arestegui
Nina JogersenCollege of Engineering Elissa Roeser
Melanie ClagueCollege of Letters & Science Juliana Tuttle
Sandra CortesContinuing and Professional Education Lindsey Dunn
Tim BeldingDevelopment and Alumni Relations (DEVAR) Christian Rockwood
Leann Castaneda
Jae ParkFinance, Operations and Administration (FOA): Except SCM, Finance, AdminIT, BIA Nicholas Penrose (Primary)
Amber Sharpe
Sofia DunnFOA: BIA Terrence Ireland
Tiffany WrightFOA: SCM, Central Campus Finance, AdminIT Contact your manager for access provisioning Graduate School of Management Jim Kelly
Michele GoodmanGraduate Studies Trina Giardino Information and Education Technology (IET) Kathleen Beyer
Juan Manuel Zaragoza Hernandez
Julieta FavelaIntercollegiate Athletics Sean Quinn
Stephanie ShadwellLibrary Elizabeth Vaziri
Lynne Ashcraft
Cameron AdamsOffice of Research Tiffany Dong
Hijab ChaudhryOffice of the Chancellor and Provost Jennifer Paoli
Matthew FosterSchool of Education Damian Chapman
Donna ConnollySchool of Law Kristina Do-Vu
Tuyet Hoang
Daniela EsparzaSchool of Medicine Aimee Marie Wilkins
Laura Brown
Virginia RimandoPlease submit all access inquiries/requests for School of Medicine to HS-SOMAccounting@ucdavis.edu
School of Nursing Holly Evans
Steven WellsSchool of Veterinary Medicine Brenda Scalzi Student Affairs Monica Wilson
Sarah Reynolds
Erin Curtis BakerUC Davis Foundation Christian Rockwood
Jae ParkUCDH / UCDMC Please submit all access inquiries/requests for UCD Health / UCD Medical Center to HS-LEAP@ucdavis.edu - Approvers in Aggie Enterprise
- Level D - Transaction Approvers
> General Ledger (GL) Level D Approvers - to identify who a GL journal routes to for approval
> Supply Chain Management (SCM) Approvers - to identify who a Supply Chain transaction (e.g., Requisition) routes to for approval
View GL and SCM Transaction Approvers
Designated Unit ServiceNow Approvers
> People designated to approve ServiceNow requests from their unit for new Chart of Accounts values, including new PPM Non-Sponsored Projects
> Also designated to approve new/ modify Customer and Memo lines requests for Accounts Receivable (AR) activities
View Unit ServiceNow Approvers - AE Planning Security Liaisons
School, College and Administrative Unit Aggie Enterprise Security Liaisons for the Aggie Enterprise Planning application, replacing AggieBudget.
Organization Security Liaison(s) Audit and Management Advisory Services Tony Firpo
Haley ShaulCollege of Agricultural & Environmental Sciences Shannon TanguayCollege of Biological Sciences Laura Aranda Arestegui College of Engineering Melanie Clague College of Letters & Science Juliana Tuttle
Sandra CortesContinuing and Professional Education Brad Tuana Development and Alumni Relations (DEVAR) Christian Rockwood Finance, Operations and Administration (FOA) Nicholas Penrose Graduate School of Management Jim Kelly
Michele GoodmanGraduate Studies Trina Giardino
Steven Albrecht
Rosemary Martin-OcampoInfo And Edu Technology Ariel Cormier Intercollegiate Athletics Stephanie Shadwell Library Lynne Ashcraft Office of Research Indu Tandon Office of the Chancellor Michelle Dore
Matthew Foster
Jennifer Paoli
Patricia SchulerOffice of Diversity, Equity and Inclusion Michelle Dore
Matthew Foster
Jennifer Paoli
Patricia SchulerOffice of Innovation and Economic Development Michelle Dore
Matthew Foster
Jennifer Paoli
Patricia SchulerOffice of the Provost Michelle Dore
Matthew Foster
Jennifer Paoli
Patricia SchulerSchool of Education Heidi O'Guinn School of Law: Dean's Office Kristina Do-Vu
Tuyet Hoang
School of Medicine Gurpreet Bains
Martinez Contreras
Donna Fong
Monica McKenzie
Duncan Miller
Carlos Padilla
Jason PopeKelsey Watkins
Steffon RobertsSchool of Nursing Steven Wells School of Veterinary Medicine Brenda Scalzi Student Affairs Monica Wilson
Sarah Sheehan