Chart of Accounts – Natural Account Hierarchy Restructure Live in Aggie Enterprise

We’ve enhanced the Chart of Accounts (CoA) hierarchy for the Natural Account segment to improve reporting and transactions. The Natural Account segment classifies the nature of a transaction as a specific type of revenue, expense, recharge, transfer, asset, liability, or net position 

Key benefits of this update include: 

• Revenue accounts previously mapped to expenses by UCOP will now roll up to 4XXXXX – All Revenue more appropriately. For example, all posting values under 77501D - Central Campus Appropriations and 77502D – Unit Level Appropriations Transfers.

• Expense accounts previously mapped to revenue by UCOP will now roll up to 5XXXXX – All Expense as intended. For example, all posting values under 72500D – Intercampus Subcontract Expenses.

• Values beginning with “8” have been moved from Revenue (Parent 4XXXXX) and Expense (5XXXXX) to roll up to their own Parent value 8XXXXX – Other Changes in Net Position. This includes values for transfers of investments and assets within the UC System.

• Purpose Code 80 should no longer be used for internal allocation transfers (accounts 775Bxx).  Transactors should use the default 00 unless they need to record information for specific reporting purposes (e.g., 78 for Student Aid)

• All balances on the Department P&L report are now drillable.

• Overall enhanced consistency across reports. 

Please note that UCOP Level D reporting and posting level accounts remain unchanged.  

View the Updated Hierarchy

• The updated hierarchy will be loaded into the Cognos Chart of Accounts segment report by end-of-day Friday, 9/27/2024. 

Additional Resources

• Natural Account Quick Reference Guide: Provides at-a-glance information about the Natural Account segment, including the numbering logic applied to the first digit of values to organize transaction types into groups.