News

According to UCOP, for consolidated reporting purposes, function (Purpose) 76 (Auxiliary Enterprises) should only be used with Fund 1100C (Auxiliary Enterprises). Balances not under 1100C must be reclassed by June 30, 2025.

To resolve this, please transfer balances from purpose code 76 to another purpose code excluding purpose code 80.

For example:
Create a debit for: 3110-04184-UCDS000-536001-XX (department to determine)-000-0000000000-000000
Amount: $308.71

Effective immediately, all requests to create a new Financial Department in the UC Davis Chart of Accounts will be reviewed quarterly by the Chart of Accounts Financial Department Governance Board. This increased review is required to ensure that the Financial Departments are necessary for both Aggie Enterprise Planning and Aggie Enterprise GL reporting requirements.

Aggie Enterprise will be offline starting at 7 p.m. on Friday, June 20 due to the scheduled Oracle 25B update and is expected to return online by 10 p.m. on Saturday, June 21.*

*This downtime does not apply to Aggie Enterprise Planning.

Boundary System Transactions
Boundary system transactions sent to Aggie Enterprise during this time will be held in a queue. The queued transactions will be processed once Aggie Enterprise comes back online.

You’ll soon see a redesigned Aggie Enterprise home page intended to streamline access to the commonly used pages and tools. This change is part of the Oracle’s latest quarterly update.

A key enhancement is the new Quick Actions menu  which saves you time and clicks by providing an upfront link to common tasks.

The Finance Internal Transfer System (FITS) was recently released with support for an internal billing module, designed to facilitate new internal transfers (recharge) only. This tool replaces the recharge template that was previously submitted via Help Desk ticket.

Some recent guidance stated that FITS could be used for cost transfers in certain situations. After review, it has been determined that, at this time, audit risks prohibit the use of FITS for purposes beyond its original intended design.

The preliminary FY2025 fiscal close is now available on the Aggie Enterprise website.

As a preliminary calendar, dates may be subject to change and additional deadlines may be added as we become aware of them.

Additional resources to support schools, colleges, and departments are in development. Additional communications will be sent as more information becomes available.

The Faculty and Department Portfolio Report is now available to run in Cognos, offering faster report generation. This version mirrors the existing UCD Faculty and Department Portfolio Report in Aggie Enterprise, with a few important distinctions: