News

Slides from the March Aggie Enterprise User Group Meeting are now available to view.*

In the March update, we introduced users to the new Roles Access Management Application, provided updates on Aggie Enterprise Roadmap projects and Aggie Enterprise reports, and answered participant submitted questions.

Due to a technical error, a recording of the meeting is not available this month. We apologize for the inconvenience.

Dear Aggie Enterprise Planning Users,

Unfortunately, our attempt to update the FY25 Merit, Range, and Equity assumptions on 3/12/25 did not work as expected. This means that salary and associated benefits expense remain understated for the months of March through June in the current year forecast. This does not have any impact on the FY26 annual budget labor expenses.

Aggie Enterprise will be offline starting at 7 p.m. on Friday, March 21 due to the scheduled Oracle 25A update and is expected to return online by 8 a.m. on Monday, March 24.*

Dear Aggie Enterprise Planning Users,

FY25 workforce assumptions were mistakenly reset during the update for the FY26 workforce assumptions. Since FY25 average salaries were not changed during the FY26 snapshot update, this is causing the FY25 workforce expenses to be understated in the working version of FY25 for In Year plans.

Roles Access Management (RAM) is a new application, expected to release in Q2 2025, that will allow users to directly request Aggie Enterprise job roles via a self-service portal. RAM will handle all aspects of access requests, including automatic routing to the appropriate security liaisons for approval. RAM will replace the current manual process for requesting and processing Aggie Enterprise access requests.

The recording from the February Aggie Enterprise User Group meeting is now available.

In the February Aggie Enterprise User Group meeting, we provided a preview of the upcoming the Finance Internal Transfer System (FITS) and an enhancement to the revenue journal submission process that updates Non-Sponsored PPM projects. We also learned about the Reporting Workgroup, got an update about soon to be released new reports and report enhancements, and got an inside look into ideas for new reports and report enhancements move from concept to production.

The Aggie Enterprise Planning application will be offline on March 3, 2025 for assumptions update and workforce snapshot refresh. During this time, you will not be able to log in and perform any planning tasks. The application will be back online the morning of March 4, 2025. Please plan your work accordingly.

Enhanced reporting is an ongoing priority for Aggie Enterprise users and the Aggie Enterprise team. Moving a new report request from the initial idea to implementation is a multi-phase process:

New Report Process (PDF) | Text Alternative

Per policy, staff with financial responsibilities must complete periodic reviews to ensure compliance and risk management. The Review Financial Results and Key Risk Areas process now replaces the previous General Ledger Review process in KFS. In Aggie Enterprise, the following are required: 

UCOP reporting requirements do not allow general ledger balances under Purpose Code 80.  Effective with the Natural Account Hierarchy update in September 2024 (details here), appropriations natural accounts (beginning with 775BXX) have been reclassified as “revenue” accounts. As a result, the purpose code 80 requirement originally applied during the KFS transition has been removed.