Supply Chain

Payment Request Timelines; Searching for Status

Due to a backlog of Payment Requests at this time, there may be a longer than average delay in processing. Please know the AP team understands the importance of getting these payments processed and is working hard to do so in a timely manner.

After the Payment Request is submitted to the Accounts Payable (AP) team, the team confirms that all supporting documentation has been included on the Payment Request PDF and then processes the request as soon as possible on a first-in, first-out basis.

Payment Issue Corrected on Invoices Assigned to Converted KFS POs

Before Aggie Enterprise went live, suppliers were asked to select a university preferred payment method. This is part of a system-wide strategy to encourage suppliers to accept payments that are more secure and to reduce administrative costs to the University. Those suppliers that did not select an option were defaulted to NET 60 payment terms for future orders and invoices. NET 60 indicates a payment will be issued within 60 calendar days from the invoice date.

Payment Requests: Include All Applicable Documents with Request

When submitting a Payment Request for an invoice not associated with an existing Purchase Order, be sure to include all applicable supporting documentation (receipt, bill, invoice, shipping label) with the initial Payment Request PDF document.  Do not send supporting documentation separately from the initial request, as this creates additional system requests and slows down the process of getting your initial request pr

Change Orders Not Possible for Converted KFS Purchase Orders

We hope your Aggie Enterprise journey is going well so far.  This information applies to anyone working with Aggie Enterprise Purchase Orders that were converted from the Kuali Financial System (KFS).

Changes are not possible on Purchase Orders in Aggie Enterprise that have been converted from KFS.  Do not use the Add Line to Existing PO documents in Aggie Enterprise to request additions to converted POs.