Aggie Enterprise Mail Services Processes

There will be changes to the way a new departmental mail stop is added or modified when Aggie Enterprise is implemented at UC Davis.

See specific information on how these changes will be implemented in late December 2023.

Current Process

Future State in Aggie Enterprise

1. Customer applies for a KFS Billing ID, which correlates to a KFS Account number
2. Customer fills out Mail Services Request Form to add billing ID.
3. Customer writes billing ID on envelope prior to submitting to Mail Services to add postage.
4. Customer can look up mailing charges on ledger by object code (i.e. 4401-UCDH Postage, 4402- UCD Postage). Charges are detailed on ledger (i.e. First class mail, number of pieces, total charge).

Customers see the cost of postage, and surcharge, applied to their ledger monthly.

1. Customer accesses AggieLogistics to convert UCD Aggie Enterprise COA into a barcode for each piece of mail or bundle.
2. Customer prints barcode on Avery labels, facing sheet or envelopes.
3. Customer submits mail piece to Mail Services to add postage.
4. Customer looks up postage charges on ledger (level of detail to be determined).

Customers will see the cost of postage, and surcharge, applied to their ledger daily.