Cutover Period Emergency Request Process
Quick Summary
- Gear up for the Aggie Enterprise go-live in January 2024 with Supply Chain Management cutover preparations. Utilize options like Procurement Card (P-Card) and AggieSupply Stores to meet purchasing deadlines during this critical period.
Beginning in November, some of Supply Chain Management’s systems and processes will need to be halted to prepare for the go-live of Aggie Enterprise in January 2024. It is important to begin planning now and whenever possible, to purchase goods and services before this cutover period. See the Cutover Calendar for more information.
The last day to create new Requisitions and Purchase Agreements in the Kuali Financial System (KFS) is November 22, 2023. The last day to create and approve new AggieBuy Requisitions is December 8, 2023. If your department utilizes a pre-purchasing system or process, please allow extra time for completing those steps in order to meet these deadlines.
Following is what to do if a request of an emergency or business-continuity critical nature becomes necessary during the cutover period of November 22, 2023 to January 2, 2024.
The AggieSupply Stores stock many of the items you may need. You can continue to shop in-store during the cutover period or use the AggieLogistics Special Order form to place an order from the stores.
You can also use the Procurement Card (P-Card), whenever possible and appropriate. Visit our Banking Card Program webpage for information on the P-Card, including how to apply for a card. When using the P-Card during the cutover period, be sure to cite the university agreement number when using one of the AggieBuy/Aggie Enterprise catalog suppliers.
If the supplier will not accept a P-Card, or if the requested purchase is not appropriate for the P-Card, please fill out the Cutover Emergency Purchase Order Request form. This form will route to our Procurement and Sourcing Team for review and processing.
The last day to approve Disbursement Voucher documents in KFS is December 22, 2023. If it becomes critical to make a payment after December 22 that would normally go on a Payment Request or a Disbursement Voucher (DV) document and the supplier accepts a credit card, please contact cardprogramhelp@ucdavis.edu for assistance.
This article originally appeared on https://supplychain.ucdavis.edu/news/cutover-emergency.