Many purchase requests require supporting documentation. There are several ways that these documents can be added to a Requisition, but for best results, we recommend adding any attachments at the header level of the Requisition, when completing the cart checkout screen. Refer to the related Knowledge Base Article for complete instructions on how to add documentation. The article also identifies the situations when additional documentation is required, and the types of documents that satisfy the requirement.
All non-catalog Purchase Order invoices are processed by the central Accounts Payable (AP) team.
In addition, all non-Purchase Order invoices are also processed by the AP team, per the information on the Payment Request form initiated by a department.
To ensure that invoices are processed as efficiently as possible, we recommend the following:
When completing or submitting a Requisition, various error messages may occasionally display. See what the most common error messages are, what they mean, and most importantly, how to resolve them in our Error Message help page.
The Requisitions screen in Aggie Enterprise will be getting an updated look and feel as a result of an upcoming Oracle release in September 2025.
The new Self-Service Procurement module will feature a cleaner and more streamlined look, with some enhanced functionality and features, making them easier to enter and complete.
A new way to pay honoraria and research subjects will be implemented on Monday, February 3rd, 2025.
Candex is the name of the supplier platform that allows one time payments for these types of transactions. On the Aggie Enterprise Requisition, a Candex tile will be available in the All Punchouts section, and allow employees to process honoraria and research subject payments without the need for the payees to be in the university supplier database.
PaymentWorks will be a new supplier portal for streamlining the supplier onboarding process. Implementation is scheduled for Monday, March 10, 2025. This new platform will replace the current vendor add process completed in Aggie Enterprise. Suppliers will onboard with PaymentWorks, and then the vendor data will be transmitted to Aggie Enterprise.
The process of documenting and requesting payment for unauthorized purchases is changing as of Friday, January 17, 2025. You can also join us at our next Hot Topics session on 2/11/25 to learn more.
