Accounts Payable Invoice Best Practices

All non-catalog Purchase Order invoices are processed by the central Accounts Payable (AP) team.

In addition, all non-Purchase Order invoices are also processed by the AP team, per the information on the Payment Request form initiated by a department.

To ensure that invoices are processed as efficiently as possible, we recommend the following:

• Checking the status of an Invoice? Aggie Enterprise is a self-service platform allowing users to independently view, research, and retrieve invoice and payment information. The Invoice and Payment Status Searches KBA provides step-by-step instructions. The Aggie Enterprise Glossary provides definitions of invoice statuses.
• Invoice and payment inquiries should be directed to [email protected].
• Do not submit duplicate Payment Request forms for the same invoice. Duplicate submissions require additional research to confirm that resubmissions are not invoice amendments, and will not expedite the payment process.

We hope these recommendations make your AP invoice management a little easier!