Change Orders Not Possible for Converted KFS Purchase Orders

We hope your Aggie Enterprise journey is going well so far.  This information applies to anyone working with Aggie Enterprise Purchase Orders that were converted from the Kuali Financial System (KFS).

Changes are not possible on Purchase Orders in Aggie Enterprise that have been converted from KFS.  Do not use the Add Line to Existing PO documents in Aggie Enterprise to request additions to converted POs.

• If you need to add additional items to a converted KFS PO, create a new catalog or non-catalog Requisition for those additional items.
• If you need to close a converted KFS PO, please follow these instructions.

The Add Line to Existing PO documents are to be used for adding a line to a PO that was created in Aggie Enterprise.  Learn more about the Change Order processes.

Changing Account(s) on Converted Purchase Orders

All invoices associated with converted KFS Purchase Orders route for departmental fiscal approval. Please do not disapprove/reject an invoice due to the need to change the chart string(s).  Any changes needed to account chart strings associated with a converted KFS Purchase Order need to be processed through a Journal Voucher or Project Portfolio Management (PPM) cost transfer after the invoice is fully approved.