Restriction of Fund 2000B in GL
New rules will be implemented in Aggie Enterprise restricting the use of Fund 2000B to sponsored projects.
New rules will be implemented in Aggie Enterprise restricting the use of Fund 2000B to Sponsored Projects only. The following table lists funds that may only be associated with a Sponsored Project (Contracts & Grants).
| Funds that must be associated with a Sponsored Project | ||
|---|---|---|
| 20000 | 20400 | 20700 |
| 20001 | 20401 | 20701 |
| 20002 | 20402 | 20702 |
| 20003 | 20403 | 20710 |
| 20010 | 20410 | 20404 |
In preparation, any existing COA entries in UCPath funding entry, that contain invalid fund/project combinations must be fully corrected by June 6th at 8p.m.
Action to take*:
- Identify Funding Entries in UCPATH that currently associate a fund listed in the included chart with a non-sponsored project. (Run a UCP-391 Funding Entry Report for your departments to identify any conflicts.)
- Update Fund to an appropriate fund associated with a non-sponsored project
OR - Update POET segments to an appropriate sponsored Project, Task, and Award.
- Complete Salary Cost Transfers in UC Path for any salary expenses that currently reside on the invalid COA.
- All payroll starting with the following pay periods should be reviewed:
- Bi-Weekly: PPE 12/24/2023
- Monthly: PPE 12/31/2023
*If these actions are not taken to clean up the above-mentioned entries, any new salary expenses tied to invalid COA fund/project combinations will default in the new fiscal year. Once the new rules are in place, you will be unable to complete any Salary Cost Transfers (SCTs) with the invalid COA.