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Fiscal Close Focus: Recharge Support, System Pause
This limited-edition newsletter delivers bi-weekly updates and guidance on fiscal close activities through July 2024. Please note that deadlines featured here are set by central offices, and your department might have earlier deadlines to manage workload and business processes effectively. For additional details, reach out to your department's business office.
In case you missed it
Review the previous edition of Fiscal Close Focus
Fiscal close resources
Finance office hours: Support for recharges
Starting June 18, Tuesday/Thursday finance office hours will include a new breakout room dedicated to questions about recharges.
- Tuesday, June 18: 10-11 a.m.
- Thursday, June 20: 10-11 a.m.
- Tuesday, June 25: 10-11 a.m.
Additional breakout sessions may be added, as needed.
Visit Aggie Enterprise Finance Events to add sessions to your calendar.
Fiscal close overview and support
- For materials from the Fiscal Close Overview, as well as guidance on Finance processes, visit Finance.
- For guidance on Supply Chain processes, such as purchasing, accounts payable and travel, visit Supply Chain Management.
- For the 2023-24 fiscal close calendar, visit Aggie Enterprise.
- For questions and additional support, add Office Hours to your calendar.
Aggie Enterprise system updates
Pause on system changes
To ensure system stabilization during the fiscal year-end close for FY 2023-24, Aggie Enterprise will implement a two-month pause on changes starting June 7. The freeze, similar to historical fiscal close freeze periods in KFS, will be in effect through mid-August to minimize impacts to the completion of close activities and reporting.
This will impact change request processing; boundary application integration changes, workflow changes, and report releases will be paused during this time. Processes are in place for emergency release management, and to address the mandated quarterly release from Oracle, scheduled for release the weekend of June 21.
Please note: Master data updates are not impacted and will continue to be processed as requested. For example, Chart of Accounts (CoA) value requests will follow the standard CoA governance process, and requests to create PPM Projects, add Suppliers, and similar activities will continue as usual.
Upcoming dates and deadlines
Friday, June 14, 5 p.m.
Deadline: Invoices From Suppliers
Deadline for submission of invoices and payment requests to invoicing@ucdavis.edu. Submissions need to be error free, with all required documentation.
Thursday, June 20, 5 p.m.
Deadline: Intercampus Financial Recharges (IOC)
Submit Intercampus Order/Charge Form to financialcontrols@ucdavis.edu.
Deadline: Funding Entry
UCPath: Last day to approve Funding Entry for June 2024 and fiscal year 2025 effective dates.
Friday, June 21, 8 a.m.
Funding Entry Freeze through 12 noon Thursday, June 27
UCPath Funding Entry Freeze (Moratorium)
8 a.m. June 21 – 12 noon June 27
Friday, June 21, 5 p.m.
Deadline: Submit Request to Close Purchase Orders (POs)
Last day to submit an Aggie Enterprise form request to close POs in Aggie Enterprise.
Deadline: AggieExpense – Travel Expenses
AggieExpense travel reports must be fully approved by the department and submitted to the Travel team, free of errors and with all required documentation, by 5 p.m. to post in FY 23-24.
Friday, June 28, 4 p.m.
Deadline: Deposits to Campus Central Cashier
Deposits must be physically received by the Campus Central Cashier by 4 p.m.
Friday, June 28, 5 p.m.
Deadline: AggieExpense P-Card Expenses
P-Card expense reports must be fully approved by departments to post to FY 23-24.
Deadline: Invoice Boundary Applications
Deadline for submission of invoices through Boundary Applications, free of errors.